About JRS / Policies

magnifying-glass-iconJRS Biodiversity Foundation has glass pockets

JRS is proud to join the Foundation Center’s Glasspockets initiative, which champions philanthropic transparency in an online world. See more at: http://glasspockets.org and the JRS Biodiversity Foundation Glasspockets Profile.

Governance: Foundation Governing Bylaws

JRS is governed by a twelve member Board of Trustees with expertise in finance, biodiversity, informatics, and ecology. The by-laws of The JRS Biodiversity Foundation as of September 1, 2015 may be downloaded below. All trustees and officers of the J.R.S. Biodiversity Foundation and any employees of the Foundation are expected to ensure that the Foundation and the individuals associated with it will comply with high standards in financial accounting and reporting, and engage in lawful and ethical behavior.

Governance: Conflict of Interest Policy

The Foundation’s Conflict of Interest Policy may be downloaded below. The policy contains standard terms regarding self-dealing and disclosure procedures. JRS Trustees review and sign the policy statement every year.All trustees and officers of the J.R.S. Biodiversity Foundation and any employees of the Foundation are expected to ensure that the Foundation and the individuals associated with it will comply with high standards in financial accounting and reporting, and engage in lawful and ethical behavior.

Governance: Whistle Blower

All trustees and officers of the JRS Biodiversity Foundation and any employees of the Foundation are expected to ensure that the Foundation and the individuals associated with it will comply with high standards in financial accounting and reporting, and engage in lawful and ethical behavior. Our Whistleblower Policy is intended to remind these individuals of this expectation, to encourage all to report any concerns about possible violations, to lay out procedures for reporting and investigating complaints, and to describe the protections afforded under this Policy. The Foundation Board of Trustees oversees this Policy. Download our Whistleblower Policy below.

Governance: Diversity Statement

The JRS Biodiversity Foundation recognizes the importance of human diversity as an integral element of its vision of sustainability for society and all life on earth. The Foundation strives for inclusiveness and diversity of background, expertise, and perspective in hiring, promotion, Board of Trustees composition, and grant-making decisions. We are committed to a policy of equal opportunity, and we do not tolerate discrimination against employees, Trustees, grantees or others based on race, age, sex, religion, sexual orientation, disability, military status, or any other basis prohibited by United States law. Download our Diversity Statement below.

Governance: Investment Policy Statement

The Investment Policy Statement establishes the goals and processes for managing the endowment of the Foundation.  The investment objective of the Foundation is long-term oriented. The Foundation’s assets are be invested in accordance with sound investment practices that emphasize prudent investment fundamentals with a focus on long-term capital appreciation over most market cycles. Specifically, the investment objectives of the Foundation’s aggregate portfolio are:

  • Grow the principal value of the Foundation’s assets.
  • Earn long-term revenues that keep pace with inflation and spending requirements for private foundations.
  • Diversify the assets to reduce risks.
  • Achieve investment results that compare favorably with other balanced institutional portfolios and market indexes.

The Foundation’s Board of Trustees adopted a policy in 2015 to exclude securities from its assets issued by companies whose goods, services, or business practices are commonly deemed to negatively impact the earth’s climate or biodiversity, particularly tropical biodiversity. This policy notes, for illustrative purposes that such exclusions may include, but are not limited to, securities of companies primarily engaged in fossil fuels, mining, and destructive logging.

Grantmaking: Open Data Policy

The JRS Biodiversity Foundation believes that open access to biodiversity information and knowledge by all stakeholders is essential to the conservation and sustainable use of biodiversity. The Foundation is committed to the principle of free and open access to the results of its grant-funded projects for the benefit of biodiversity conservation, science and society. Please see our Open Data Policy page for a full statement of this policy.

Grantmaking: Exchange Rate and Currency Conversion Policy

JRS requires that grant application budgets and financial reports must be stated in U.S. dollars. Funds received from JRS be held in U.S. dollars and are only to be exchanged into local currency as necessary or as required by institutional or national policies. Interest or other income generated by JRS funds, including currency gains, must be applied to the purpose of the grant award. Fluctuation in exchange rates can result in real gains and losses for the grantee. In order to account for this uncertainty, the grantee is obligated to report currency changes at the end of each reporting period. Net currency gains will be assessed before the final performance period to assess whether and how to apply gains towards purposes within the scope of the approved grant and how to compensate for losses. Download a full statement of the policy below.

Grantmaking: Indirect Cost Rate Policy

JRS aims to support the capacity and success of our grantees.  We recognize that financial support for operating infrastructure is essential to many of the organizations that we fund.  We seek that such expenses are accounted for as specific direct expenses. JRS reimburses unspecified indirect costs of grant projects at the rates listed below:

  • Up to 15% rate: Non-Profits and Educational Institutions are eligible for up to 15% of indirect costs.
  • Up to 10% rate: Government agencies of African countries.
  • 0% rate: Government agencies of OECD countries and for-profit organizations.

A complete statement of the policy and the definition of direct and indirect costs may be downloaded below.

Terms & Conditions: JRS Logo Use Policy

Direct grant recipients of JRS can generally use the JRS name and logo for the sole purpose of acknowledging that grant support, but such use must follow the policies stated herein and is, in any case, governed primarily by the relevant grant agreement. Indirect recipients of JRS support, such as the sub-grantees and sub-contractors of JRS grantees, may not use the JRS name or logo without the prior written permission of JRS.

If such use is permitted, JRS’s logo can be used to link to the JRS website or to acknowledge JRS assistance or affiliation. JRS’s logo shall not be used in a manner that falsely implies employment by or affiliation with JRS and JRS’s logo shall not be used to imply endorsement, or to endorse, any product or service. In places where use of the logo itself is not appropriate, JRS recommends using the following language:

“Support for this <program, conference, publication, website, article, etc.> was provided by a <grant, contract> from the JRS Biodiversity Foundation.”

For materials where full support is not provided by JRS:

“Support for this <program, conference, publication, website, article, etc.> was provided in part by a <grant, contract> from the JRS Biodiversity Foundation.”

To download the JRS Biodiversity logo for use in accordance with these policies, please download below.

Terms & Conditions: Disclaimer

The content on JRS’s website is provided on an “as is” basis. JRS makes no warranties, expressed or implied, as to such content. Further, JRS does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its website, or otherwise relating to such materials, or relating to materials or content on any sites linked to the JRS website. JRS’s policy is to comply with all federal and state laws prohibiting unfair or deceptive practices. You should notify JRS immediately if you believe that any materials or content are not in compliance with these requirements.

External Links

JRS’s website contains links to other sites, also known as external links. When you click on one of these external links, you are entering another website for which JRS has no responsibility. Check the privacy policy of any of these websites before sharing personal information. The inclusion of any external link on the JRS website does not imply any endorsement by JRS of that website or its contents.

Terms & Conditions: Privacy Policy

JRS Biodiversity Foundation (herein referred to as “JRS”) is committed to protecting the privacy of its website visitors. JRS collects, uses, and discloses information gained by your visit to, or use of, the JRS website only as described herein. JRS will retain information only as long as necessary for JRS internal purposes. JRS will not sell, rent, or share your information with other individuals or organizations without your permission. JRS may collect information through web forms and emails submitted to JRS. JRS may also collect visitor information during your visit to the JRS website, which may include your IP address, browser details, and address used to visit the JRS website. JRS uses this information only for improving the design, function, and content of the JRS website and to present the JRS website and its content to you. The web server hosting JRS’s website may collect certain information about visitors to the JRS website automatically and through tracking technology. The type of information gathered in this manner may include:

  • The length of time spent browsing the site;
  • The domain name and/or ISP address used to visit the site;
  • The type of browser(s) being used to access the site; and
  • The type of operating system(s) used.
  • E-mail addresses are not automatically gathered.

JRS’s website may deposit certain bits of information called “cookies” in a visitor’s computer. Cookies are sent back only to the website that deposited them when a visitor returns to that site. Cookies can tell JRS how and when pages in a website are visited and by how many people. This technology does not collect personal identifiable information; the information collected is in an aggregate, non-identifiable form. JRS uses the information collected through this technology only to improve its website.

Please read this policy carefully to understand JRS’s practices regarding your information and how JRS will treat it. If you do not agree with JRS’s policies and practices, your choice is not to use the JRS website. By visiting or using the JRS website, you agree to this privacy policy. This policy may change from time to time (see Changes to Policies below). Your continued use of the JRS website after JRS makes changes is deemed to be acceptance of those changes, so please check periodically for updates.

Do Not Track Policy

As to any personally identifiable information or user online activity as described above that may be collected by JRS in connection with your visit to or use of the JRS website, JRS does not respond to web browser “do not track” requests or similar signals that users may use. But JRS does not permit third parties to collect personally identifiable information or information about your online activities over time or across different websites other than JRS’s web server host for the limited purposes described above.

Terms & Conditions: Changes to Policies and Effective Date

JRS will post any changes made to JRS’s policies on this page of the JRS website. If JRS makes material changes to how JRS treats users’ personal information, JRS will notify you through a notice on the JRS website home page. These policies were last revised on the date below. Visitors are responsible for periodically visiting the JRS website privacy policy link to check for any changes. These policies have been updated and are effective as of January 4, 2016. Users of the JRS website should check these policies from time to time for updates and changes.

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